Why Specifications are the Foundation of a Smart Factory

Posted on 
April 17, 2020
Laura Foti
CMO, Specright
Laura Foti Photo

Smart factories aren’t just the future of manufacturing — they’re also defining our present operations. In 1913, Henry Ford revolutionized factories of his time with the first moving assembly line. Now, just over a century later, we’re on the brink of another major expansion and improvements in how products are developed, manufactured, and transported. Manufacturers are moving toward more flexible, fully connected factories filled with automation and digitization, with the ultimate goal of creating new levels of efficiency, transparency, and functionality. These changes will certainly have a meaningful and influential impact throughout the supply chain.At Specright, we’re defining how Specification Data Management™ software can work in conjunction with these emerging smart technologies, helping to bolster efforts across industries and departments. Here’s how:

What is a Smart Factory?

What comes to mind when you hear the term digital factory or smart factory? For many, it evokes initiatives around the industrial internet or “industrial internet of things” (IIoT). Many companies are in fact focused on IIoT, typically with asset performance management, or placing sensors on machines to predict downtime or help optimize maintenance cycles. But what happens when a part breaks or needs to be replaced? That’s where specification management comes into play.

Creating a Digital Thread

While many companies are focused on optimizing their factories to increase productivity, few have a digital thread connecting their machines, lines, and equipment that goes into them - and the products they produce. As a result, it’s difficult for companies with large production capabilities to manage one of their largest capital expenses. Just the other day, I spoke to a company that was trying to determine what machinery was in each facility. They literally had to call each facility manager and pass excel documents back and forth. Not having a digital view of equipment and capabilities can lead to production issues or delays, especially as operators try to shift production to other facilities that have slightly different lines. This kind of tribal knowledge can be centralized by digitizing equipment specifications.

Managing Machinery Specifications

Believe it or not, machines have just as many - if not more - specifications as products. Machinery specifications can include everything from speed settings to component parts such as valves and controls. The nature of heavy industrial equipment is that specifications are also unique to that facility or application. I see this everyday in my fiance’s industrial boiler business. No two boilers are the same - and unless you know the exact specification of what needs to be fixed, you risk showing up with the wrong part.

Increasing Individual Productivity

One of the biggest questions raised regarding the implementation of smart factories is its short-term and long-term impact on jobs. There will undoubtedly be a shift in the roles employees play alongside smart technology, but these systems are ultimately designed to support human personnel, not wholly replace them.Employees may, for example, take on more complex roles to allow automation to handle repetitive tasks. With a recent study concluding that 56 percent of companies find it difficult to locate qualified employees to ease labor shortages, the elimination of mundane responsibilities is a positive change that can allow skilled workers to leverage digital technologies like Specification Management to increase productivity and focus more time on high-value and more strategic tasks.

Gaining Greater Visibility Throughout Operations

Deloitte’s recent report, The Smart Factory, reveals that a digital supply network creates the “potential for interactions from each node to every other point of the network, allowing for greater connectivity among areas that previously did not exist.” This allows factories to transition from a static sequence of production to a dynamic, connected system that can readily engage more partners and stakeholders throughout the supply chain and optimize productions. Specification Data Management provides spec-level insights for every product at each process stage, giving companies greater transparency into all products from the ground up. And because production processes are often fragmented (e.g. different materials, suppliers, and production locations), specification management enables the integration of these separate data points to steer the physical act of production.

Replacing Silos with Integrations

Before the idea of smart factories emerged, product development and production engineering existed in their own, separate departments. Each was developed and implemented separately, which created discontinuity in the production cycle and often led to bottlenecks, production downtimes and duplicated efforts. By providing greater transparency into every product at the specification level, companies can eliminate existing silos to add cohesion to the production process. Stakeholders can leverage the same set of data and details associated with each product, such as material source, cost, and dimensions, then apply that knowledge throughout production for an integrated approach.

Specification Data Management: A Vital Part of the Future of Smart Factories

At its core, the smart factory is a byproduct of intelligent, informed operations. There’s a push for greater visibility into the production process and the supply chain at large, and Specright’s Specification Data Management software is a growing part of the solution.Download our ebook to read more about Specification Data Management’s revolutionizing effects on the supply chain and learn how it is critical to the development of smart factories - and a smart future.


Laura Foti

Laura leads marketing and investor relations at Specright. Prior to Specright, she led advertising and analytics at GE Digital, GE’s Industrial Internet software business. Before that, she was a consultant at Deloitte Digital working in enterprise digital transformation, where she helped clients design and deploy eCommerce experiences, develop revenue-driving mobile apps, and reimagine their global digital marketing strategy. Laura was named to the Forbes 30 Under 30 list for marketing and advertising and Brand Innovators 40 Under 40 and 100 Women to Watch lists. She graduated from the S.I. Newhouse School of Public Communications at Syracuse University. She resides in Newport Beach, CA.

Explore More Topics

Get Started

With Specright’s Solution Suite, you can digitize, centralize, and link your specification data to drive efficiencies, intelligence, traceability, and collaboration within your organization and across your supply chain network.
Get Started